Operations

HR Specialist
Sunnyvale, CA

A³ by Airbus is the Silicon Valley R&D outpost of Airbus. The mission of Airbus is to make things fly. Our job at A³ is very simple: we seek to disrupt Airbus (and the competition) before anyone else can. And in the process, we are setting out to build the future of flight.

At A³, we execute projects and foster partnerships. Projects are ambitious, risky and time-constrained undertakings that culminate in a demonstration at convincing scale—something that’s more than a mere prototype, but somewhat short of a product.

A³ develops technology partnerships enabling us to work within the Silicon Valley ecosystem to meet project objectives while connecting our parent company to new developments and the talent here. We also strive to partner with different elements of Airbus to serve as transition targets and sponsors of projects that emerge from A³.

As our HR Specialist, you will report directly to the Human Resources Business Partner and be responsible for supporting day to day operations and current and future HR and Talent Acquisition projects. You will oversee current employee satisfaction through employees  surveys, ensuring that the workplace is always running efficiently.

To get specific, your responsibilities will be to:

  • Schedule and conduct New Hire orientations to help new employees integrate into the company.
  • Monitor and improve the candidate and new employee experiences at A^3.
  • Ensure new hire paperwork is completed and processed with the Airbus Americas team.
  • Follow up with new hires on assigned new employee orientation steps.
  • Help to explain the company policies and benefits to new and existing employees and answer employee questions.
  • Perform data entry and personnel file maintenance, and assist to Airbus HR team with the personnel information upon request.
  • Process all personnel action forms and ensuring proper approvals.
  • Act as a travel and expense contact for all inquiries and training on expense management system.
  • Coordinate travel arrangements for candidates.
  • Prepare monthly and quarterly HR reports for additions and terminations to the company, PTO balance and other HR data analytics reports as requested.
  • Send out weekly surveys to new hires, interview candidates and hiring managers, and conduct 2-4 survey calls per month.
  • Work with HRBP on implementing HR programs.
  • Schedule candidate interviews, print resumes and schedule and coordinating logistics for candidate and interview panel in coordination with Talent Team.  
  • Ensure all candidates or visitors have been trained on facility safety prior to their visits.
  • New hire file completeness and ensure Emtrain is completed by all new hires or managers within the 2 weeks of hire date or promotion.
  • Perform good receipts for Talent and HR teams.
  • Participate in the Social Committee and participate team event planning.
  • Act as backup office support and reception when Office Manager is unavailable.
  • Maintain the contracts and payments with employee training partners.
  • To perform other duties as assigned.

We expect you to have:

  • Relevant experience in similar HR coordination roles
  • A demonstrated ability to multitask and prioritize workload
  • Advanced G-suite skills
  • Experience handling sensitive and confidential information
  • Great attention to detail
  • Demonstrated level of rigor in your wor
  • Excellent written and verbal communication and the ability to engage with executive staff, candidates and employees professionally and efficiently
  • A natural customer service orientation
  • A mindset of continuous learning and adaptability
  • A demonstrated ability to proactively identify needs without being asked

You are a team player who enjoys learning continuously. You know how to earn the trust of a team and you are accountable for your actions. We need you to be technology savvy and adaptable, so you can develop new solutions to support the nascent UAM organization. Ultimately, we need you to be able to convey the fun, excitement, and fast pace of Airbus UAM.

By the way, you might be interested to know that we offer a killer benefits package as well as a flight training benefit, just in case you don’t already have your pilot’s license!

A³ by Airbus is an equal opportunity employer in every category. The data is incontrovertible that diversity leads to better teams, better performance, and better results. Consequently, we actively seek candidates of all genders, backgrounds, and experiences.

All job offers at A³ are contingent upon the candidate passing an export control check.